If you need to certify documents before you submit them to us, you will need to take the original and a copy to one of the people listed below.
People who can certify proof of identity documents
People who can certify proof of identity documents in Australia are:
- any person who is entitled to witness a Commonwealth of Australia Statutory Declaration as prescribed in the Statutory Declaration Regulations 2023 (see below)
- a CASA delegate or employee
- a CASA appointed Designated Aviation Medical Examiner or Designated Aviation Ophthalmologist.
People who can certify proof of identity documents overseas are:
- a notary public
- staff at your nearest Australian embassy, high commission or consulate
- staff at your oversighting National Aviation Authority
- a person who occupies the role of key personnel of an organisation approved by CASA, whether the person is called an accountable manager, responsible manager or similar, and the person holds a current ARN
- a foreign government official.
Each copy should be certified as a true and correct copy by the person certifying the document by:
- sighting the original document
- stamping, signing and annotating a copy of the document to state 'I have sighted the original document and certify this to be a true and correct copy of the original document sighted'
- writing their name, date of certification and position.
People who can witness a Commonwealth of Australia Statutory Declaration
People who can witness statutory declarations in Australia are:
- A person who, under a law of the Commonwealth, a state or territory, is currently licensed or registered to practise in Australia in an occupation listed in Part 1 of Schedule 2 of the Statutory Declaration Regulations 2018 below:
- Architect
- Chiropractor
- Dentist
- Financial adviser or financial planner
- Legal practitioner
- Medical practitioner
- Midwife
- Migration agent registered under Division 3 of Part 3 of the Migration Act 1958
- Nurse
- Occupational therapist
- Optometrist
- Patent attorney
- Pharmacist
- Physiotherapist
- Psychologist
- Trade marks attorney
- Veterinary surgeon.
- A person who is in the following list in Part 2 of Schedule 2 of the Statutory Declaration Regulations 2018:
- Accountant who is :
- a fellow of the National Tax Accountants’ Association or
- a member of any of the following:
- Chartered Accountants Australia and New Zealand
- the Association of Taxation and Management Accountants
- CPA Australia
- the Institute of Public Accountants
- Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public
- APS employee engaged on an ongoing basis with 5 or more years of continuous service who is not specified in another item of this Part
- Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
- Bailiff
- Bank officer with 5 or more continuous years of service
- Building society officer with 5 or more years of continuous service
- Chief executive officer of a Commonwealth court
- Clerk of a court
- Commissioner for Affidavits
- Commissioner for Declarations
- Credit union officer with 5 or more years of continuous service
- Employee of a Commonwealth authority engaged on a permanent basis with 5 or more years of continuous service who is not specified in another item in this Part
- Employee of the Australian Trade and Investment Commission who is:
- in a country or place outside Australia and
- authorised under paragraph 3(d) of the Consular Fees Act 1955 and
- exercising the employee’s function at that place
- Employee of the Commonwealth who is:
- at a place outside Australia and
- authorised under paragraph 3(c) of the Consular Fees Act 1955 and
- exercising the employee’s function at that place
- Engineer who is:
- a member of Engineers Australia, other than at the grade of student or
- a Registered Professional Engineer of Professionals Australia or
- registered as an engineer under a law of the Commonwealth, a state or territory or
- registered on the National Engineering Register by Engineers Australia
- Finance company officer with 5 or more years of continuous service
- Holder of a statutory office not specified in another item of this Part
- Judge
- Justice of the peace
- Magistrate
- Marriage celebrant registered under Subdivision C of Division 1 of Part IV of the Marriage Act 1961
- Master of a court
- Member of the Australian Defence Force who is:
- an officer or
- a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5 or more years of continuous service or
- a warrant officer within the meaning of that Act
- Member of the Australasian Institute of Mining and Metallurgy
- Member of the Governance Institute of Australia Ltd
- Member of:
- the Parliament of the Commonwealth or
- the Parliament of a state or
- a territory legislature or
- a local government authority
- Minister of religion registered under Subdivision A of Division 1 of Part IV of the Marriage Act 1961
- Notary public, including a notary public (however described) exercising functions at a place outside:
- the Commonwealth and
- the external territories of the Commonwealth
- Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office providing postal services to the public
- Permanent employee of:
- a state or territory or a state or territory authority or
- a local government authority
- with 5 or more years of continuous service, other than such an employee who is specified in another item of this Part
- Person before whom a statutory declaration may be made under the law of the state or territory in which the declaration is made
- Police officer
- Registrar, or deputy registrar, of a court
- Senior executive employee of a Commonwealth authority
- Senior executive employee of a state or territory
- SES employee of the Commonwealth
- Sheriff
- Sheriff’s officer
- Teacher employed on a permanent full time or part time basis at a school or tertiary education institution.
- Accountant who is :
5 Feb 2024